Location: Remote
Department: Administrative & Technology
Reports To: Managing Attorney
Job Summary
The Office Administrator oversees daily operations at CCM’s San Diego office, handling scheduling, correspondence, and vendor coordination to support our legal and accounting teams. In this efficient, 2025-founded firm, you’ll enable seamless workflows that underpin ethical fee recovery for attorneys nationwide.
Key Responsibilities
- Manage calendars for attorneys and staff, booking meetings, court dates, and client calls.
- Handle incoming/outgoing mail, email triage, and phone inquiries with professional discretion.
- Order supplies, negotiate with vendors, and maintain office equipment/inventory.
- Coordinate travel arrangements for CLE events or depositions.
- Prepare and distribute internal memos, reports, and meeting agendas.
- Assist with HR tasks, such as onboarding paperwork and benefits enrollment.
- Maintain office filing systems, both physical and digital, for compliance.
- Support event planning for team-building or client appreciation activities.
- Track expenses and process reimbursements accurately.
- Ensure office adheres to health/safety protocols and accessibility standards.
Required Qualifications
- High school diploma; Associate’s in Business Administration preferred.
- 3+ years in office administration or executive support.
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools (e.g., Calendly).
- Excellent organizational and multitasking abilities.
- Strong customer service orientation.
Preferred Qualifications
- Experience in legal or professional services offices.
- Knowledge of basic compliance for administrative tasks.
- Certified Administrative Professional (CAP).
- Bilingual capabilities.
What We Offer Enjoy CCM’s collaborative vibe with casual Fridays, team outings, full benefits, and the chance to streamline operations in a growing, ethical firm.
